Summary of role

To provide logistical support to the bid team in general and the Bid Manager in particular. To take specific responsibility for managing information flows, the co-ordination of meetings and the production of the bid documentation.

Key Responsibilities

1.       Establish information management system

• Understand nature of information flowing
• from client to consortium (e.g. receipt of general information from the client, receipt of queries from the client, receipt of minutes of meetings, meeting arrangements, receipt of responses to Requests for Information (RFIs))
• from consortium to client (e.g. requests for Information (RFIs), scheduled meeting arrangements, new meeting arrangements, issuing minutes, issuing drawings, responses to client queries)
• within consortium
• Establishing means of making information accessible and managing the information management system.
• Managing information
• Creating a register system to monitor information received and issued and the progress of actions
• Storing information in accessible manner
• Advising team of new information received

2.       Management of meetings

• Establish meetings list
• Advise attendees of meeting times and location
• Liaise with client to update list

3.       Manage submission

• Establish format for response
• Confirm format of response required by client
• Establish format of our response – to including branding, images, means of finding way around documents
• Establish project glossary of terms to be used by team in responses
• Prepare action list identifying individuals responsible for each response
• Establish, in line with the bidding strategy, key messages to be included in each response
• Manage document editor
• Manage production of interactive CDs
• Managing bid team regarding
• Establishing programme for developing submission responses, including core team review and revision
• collection of draft responses to programme
• editing drafts for style
• checking content
• issuing for review and collating feedback
• managing document revisions
• printing documents
• delivering documents

Key skills/experience/qualifications

• Working on multi-disciplinary projects
• Use of administrative processes, quality systems
• Interfacing with clients
• Strong communication skills, both written and verbal
• Good problem solving skills
• Ability to act independently and show initiative
• Good interpersonal skills and capable of building relationships with clients and consortium members
• Highly IT literate i.e. expert user of Word and Powerpoint
• A passion to succeed personally
• Able to inspire trust and confidence
• Integrity in all business dealings
• Resourceful, innovative and enthusiastic
• Approachable and team orientated
• Experience of working in a similar role - ideally in a construction, Facilities Management or commercial environment, but not essential.

Additional information

This post is full time and permanent.

Closing Date:  31^st August 2008

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